When Tho Privacy Policy

This privacy policy for When Tho LLC ("we", "us", or "our") explains how and why we collect, store, and use your information when you use our website and application services ("website", "application", "services").


  1. What we collect
  2. Why we collect it
  3. How we collect it
  4. How we use it
  5. How we store it
  6. How we secured it
  7. How long we retain it
  8. Who has access to it
  9. How you can manage it
  10. What your rights are
  11. What cookies are
  12. How we use cookies
  13. How to manage your cookies
  14. How to handle other websites
  15. How we update this policy
  16. How to contact us

What we collect

We may collect personal identification information, including your:

Why we collect it

We collect your data so that we can:

How we collect it

We collect this data either directly from you or our third party auth platforms, including either Google or Microsoft.

You directly provide us with the data we collect.

We collect data when you:

How we use it

Your email, name, profile picture and calendar event data is used for a few essential purposes.

Your email may be used for the following purposes:

Your name and profile picture may be used for the following purposes:

Your calendar event data may be used for:

How we store it

We securely store your data in databases located in Sydney, Australia.

How we secured it

We protect your data in our databases by enforcing strict safeguards that ensure your data is secure and to prevent unauthorized access.

How long we retain it

We will keep your account data for only as long as is necessary to provide you with the services you request from the website and application.

Who has access to it

Database access

Your data is stored securely in a database that is only accessible to the webmasters as anonymized, serialized, and otherwise encrypted data. Anyone with this access is subject to strict contractual and legal confidentiality obligations.

In-app access

From within the application, your name and profile picture may be accessible to other users you choose to interact with.

Company access

We do NOT share your data with any other companies.

How you can manage it

You may manage your data either directly from the website application or by emailing us your request.

Within the application you may update or delete any account data you wish at any time, including the option to completely delete your entire account and all of its data.

You may also email us to correct, delete, or request access to any personal information that you have provided to us.

Upon your request, we can delete your data at any time for you by completely removing it from our databases.

What your rights are

Every user is entitled to the following data protection rights to:

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: hello@whentho.com

What cookies are

Cookies are text files stored on your device's internal memory that are used to collect standard Internet log information and visitor information. When you visit our website, we may collect information from you automatically through cookies.

For further information, visit allaboutcookies.org

How we use cookies

We strictly use cookies for authorization and authentication, which allows our services to keep you signed while using our website. Thus, these cookies are necessary for the functionality of our services, as they are used to recognize you during and between sessions.

How to manage your cookies

You have the option to set your browser to either accept or refuse these cookies and know when a cookie is being sent to your device. However, if you choose to refuse our cookies, you will not be able to fully use our services, because our website relies on the cookies to function properly.

How to handle other websites

Our website may contain links to other websites. Our privacy policy applies only to our website, so if you click on a link and go to another website, you should read their privacy policy. These external sites are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

How we update this policy

We keep our privacy policy under regular review and place any updates on this web page. We may update our Privacy Policy from time to time. Please revisit this page periodically to review any changes we have posted here.

This privacy policy was last updated on 21 February 2023.

How to contact us

If you have any questions about our privacy policy or the data we hold on you, or if you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: hello@whentho.com